Privacy Notice
Last updated: September 2026
Youth Aspirants CIC is committed to protecting your privacy and handling your personal information responsibly, fairly and securely.
This Privacy Notice explains what information we may collect about you, why we collect it, how we use it and the rights you have over your personal information.
Who We Are
Youth Aspirants CIC is a Community Interest Company working to empower young people through employability, life skills, digital skills, mentoring and personal development opportunities.
Youth Aspirants CIC is registered in England and Wales.
Company number: 17399425
Registered office: 10 Uist Walk, Corby, NN17 2LZ
Email: enquiries@youthaspirants.org.uk
For data protection purposes, Youth Aspirants CIC is the data controller for the personal information we collect.
What Information We Collect
The information we collect will depend on how you interact with us.
When you contact us through our website, by email, by telephone or in another way, we may collect information such as:
- your name;
- your email address;
- your telephone number, if provided;
- your organisation, school or role, where relevant;
- the programme, service or opportunity you are interested in;
- information you include in an enquiry or message; and
- any other information you choose to provide to us.
If you take part in one of our programmes or services, volunteer with us or work in partnership with us, we may need to collect further information relevant to that relationship.
In some circumstances this could include more sensitive information, such as information relating to health, additional needs or safeguarding. We will only collect and use this type of information where it is necessary and where we have an appropriate legal basis for doing so.
Please do not include sensitive or confidential information in a general website enquiry unless we have asked you to provide it.
Information Collected Through Our Website
When you visit our website, some technical information may be collected automatically. This can include:
- your IP address;
- browser and device information;
- pages you visit;
- how you arrived at the website; and
- information collected through cookies or similar technologies.
We use this information where necessary to operate, protect and improve the website and to understand how it is being used.
How We Use Your Information
We may use your personal information to:
- respond to enquiries and requests for information;
- provide information about our programmes and services;
- process expressions of interest from young people;
- respond to volunteering or mentoring enquiries;
- communicate with organisations interested in partnering with us;
- manage participation in our programmes and activities;
- provide appropriate support to the young people we work with;
- maintain appropriate safeguarding records;
- administer and improve our services;
- maintain the security and operation of our website;
- meet our legal and regulatory responsibilities; and
- send you news or updates where you have asked to receive them.
We will only use your personal information for purposes that are relevant to the reason it was collected.
Our Legal Basis for Using Your Information
Under UK data protection law, we need a lawful basis for using personal information.
Depending on the circumstances, we may rely on:
Legitimate interests – where using your information is necessary for the effective operation of Youth Aspirants CIC, such as responding to enquiries, administering our programmes and communicating with partners, provided your rights and interests do not override those interests.
Consent – where you have freely given us permission to use your information for a particular purpose, such as receiving marketing communications or accepting non-essential cookies. You can withdraw your consent at any time.
Contract – where we need to use your information to fulfil an agreement with you or to take steps at your request before entering into an agreement.
Legal obligation – where we need to use or retain information to comply with the law or our regulatory responsibilities.
Where we need to process particularly sensitive information, sometimes known as special category data, we will also ensure that an appropriate additional legal condition applies.
Young People's Information
Youth Aspirants works with young people, including some who may be under the age of 18.
We recognise that children's and young people's personal information requires particular care. We aim to explain clearly why information is being collected and how it will be used, using language appropriate to the young person involved.
Where appropriate, we may also involve a parent, carer or other responsible adult, particularly where this is necessary for safeguarding or to provide appropriate support.
The safety and wellbeing of young people is important to us. If information raises a safeguarding concern, we may need to share relevant information with appropriate people or organisations in order to protect a young person or another individual.
Who We Share Information With
We do not sell your personal information.
We may share information where necessary with:
- Youth Aspirants CIC staff, directors, volunteers or mentors who need the information to carry out their role;
- organisations working with us to provide programmes or services;
- schools, colleges, local authorities, referral agencies or other partner organisations where appropriate;
- professional advisers or service providers who support our work;
- organisations responsible for safeguarding or protecting children and vulnerable people;
- the police, local authority or another statutory body where we are legally required to do so or where this is necessary to address a serious safeguarding concern; and
- website, IT and communications providers who process information on our behalf.
We only share information where there is an appropriate reason for doing so and aim to share only the information that is necessary.
Our Website Provider
Our website is hosted using Porkbun.
Porkbun may process information on our behalf in order to host the website, process website forms, maintain website security and provide related services.
Some website information may be processed or stored outside the United Kingdom. Where personal information is transferred internationally, appropriate safeguards are used in accordance with UK data protection law.
Cookies
Our website may use cookies and similar technologies to make the website work correctly and to understand how it is being used.
Some cookies are essential for the operation and security of the website.
Where non-essential cookies, such as analytics cookies, are used, we will ask for consent where required.
You can manage your cookie choices through the cookie settings provided on the website.
How Long We Keep Your Information
We do not keep personal information for longer than we reasonably need it.
As a general guide:
- routine website enquiries will normally be retained for no longer than 12 months after the enquiry has been dealt with, unless there is a reason to keep them longer;
- information used for marketing or updates will be kept until you unsubscribe or withdraw your consent;
- information relating to programme participants, volunteers, partnerships or other ongoing relationships may be retained for the duration of that relationship and for an appropriate period afterwards; and
- safeguarding, financial or other records may need to be retained for longer where required by law, regulation, funding requirements or our safeguarding responsibilities.
Information that is no longer required will be securely deleted or anonymised.
Keeping Your Information Secure
We take reasonable steps to protect personal information against loss, misuse, unauthorised access, alteration or disclosure.
Access to personal information is limited to people who need it in order to carry out their role.
However, no online system can be guaranteed to be completely secure, so please take care when sending sensitive information electronically.
Your Rights
Depending on the circumstances, data protection law gives you rights over your personal information.
These may include the right to:
- ask us what personal information we hold about you;
- request a copy of your personal information;
- ask us to correct information that is inaccurate or incomplete;
- ask us to delete your information in certain circumstances;
- ask us to restrict how your information is used;
- object to certain uses of your information;
- ask for your information to be transferred where applicable; and
- withdraw consent where we are relying on consent to use your information.
If you would like to exercise any of these rights, please contact us at:
enquiries@youthaspirants.org.uk
We may need to confirm your identity before responding to your request.
Making a Complaint
If you have concerns about how Youth Aspirants CIC has handled your personal information, please contact us first so that we can try to resolve the issue.
You can contact us at:
Youth Aspirants CIC
10 Uist Walk
Corby
NN17 2LZ
Email: enquiries@youthaspirants.org.uk
You also have the right to raise a concern with the Information Commissioner's Office (ICO), the UK's independent regulator for data protection.
Further information about your data protection rights and how to contact the ICO is available on the ICO website.
Changes to This Privacy Notice
We may update this Privacy Notice from time to time, for example if our services or the way we use personal information changes.
The latest version will always be published on our website and the date at the top of this notice will show when it was last updated.